Short answer
When supplier samples arrive, record the source, package condition, sample identity, quantity, labels, size, weight, visible condition, missing parts, and questions. Do this before comparing samples or forwarding them overseas.
Guide
What to check when supplier samples arrive.
Do the simple records first. They prevent confusion later when several samples, suppliers, and revisions start to overlap.
Arrival checklist
Source
Supplier name, link, sender, tracking number, and expected item.
Package
Outer package, damage, label, quantity, and arrival date.
Sample
Product photos, size, weight, model, color, accessories, and visible issues.
Questions to ask suppliers
- Is this the final material, color, and finish?
- Are accessories, labels, and packaging final or temporary?
- Which parts can be revised before bulk order?
- What is the sample cost, tooling cost, and production lead time?
What this does not prove
Arrival records do not prove production consistency, compliance, durability, or future bulk quality. They help you see and organize the sample-stage facts before deciding the next step.
Record Supplier Samples